Reference IHIMA Bylaws Article VI, Section 6.8 Duties of Officers. This is a summary:
PRESIDENT – Preside at meetings, appoint committee chairs or project managers or liaisons, serves as first delegate to AHIMA House of Delegates, motivates and leads Board of Directors in completing business of the associations, represents IHIMA board to the membership. Is an executive voting member. Attends AHIMA’s Leadership Conference/Team Talks as a representative of IHIMA.
PRESIDENT-ELECT – Performs duties of President in her/his absence, responsible for bylaw updates, serves as second delegate to AHIMA House of Delegates, appoints the chair of the nominating committee from those elected, performs duties assigned by the President. Serves as a contact person for IHIMA Districts. Communicates to membership to educate and elicit input on matters of business. Is an executive voting member. Attends AHIMA’s Leadership Conference/Team Talks as a representative of IHIMA.
PAST-PRESIDENT – Assists with preparation of the budget, serves as a delegate to AHIMA House of Delegates. Performs other duties as assigned by President or Board of Directors. Serves as contact person for IHIMA Districts. Communicates and educates membership on matters of business. Is an executive voting member. Attends AHIMA’s Team Talks as a representative of IHIMA.
SECRETARY – Keeps permanent record of meetings, responsible for correspondence of the associations, prepares notice of the Board of Director’s meetings, maintains membership list as updated by AHIMA. Sends out letter of welcome and associated paperwork to new members. Performs other duties as directed by the President. Serves as member of IHIMA Distinguished Member Award Committee. Is an executive voting member.
TREASURER – Has charge of funds of the association, presents written financial reports at each Board meeting, renders an annual report, submits books and records for audit annually. Prepares annual budget in conjunction with Past President. Is an executive voting member.
DIRECTORS – Communicates and educates membership on matters of business. First Year Director assists second year director in planning annual meeting and coordinates vendors at the annual meeting. Second Year Director chairs the planning committee for the annual meeting and coordinates the annual meeting. Is an executive voting member.
2ND YEAR DIRECTOR – Communicates and educates membership on matters of business. First Year Director assists second year director in planning annual meeting and coordinates vendors at the annual meeting. Second Year Director chairs the planning committee for the annual meeting and coordinates the annual meeting. Is an executive voting member.
DELEGATES – Serves as an advocate for the association by remaining knowledgeable on activities, concerns, and issues and goals. May attend district meetings within the state in order to obtain member input on issues and to serves as a resource to the members. Shares members comments, opinions, and concerns with the Board. Writes articles for newsletter or CoP to keep members informed and to stimulate interest. Attends AHIMA House of Delegates. Is an executive voting member. Attends AHIMA Team Talks. Reports AHIMA House of Delegates votes and rationale to IHIMA Board and membership. Serves as member of IHIMA Distinguished Member Award Committee. Second Year Delegate serves as Scholarship Committee Chairperson and coordinates continuing education fund awards.
LIAISONS/COMMITTEE CHAIRS – Serves as a representative of his/her special area of interest with the Board of Directors informing them of issues of concerns, change and importance in regard to their specialty. Is a resource person for the membership. May attend IHIMA District meetings. Contributes articles for the newsletter and CoP pertinent to their field.
- Nominating Committee – Solicits and prepares ballot for approval, informs President and President-Elect of results.
- Newsletter Committee – Coordinates the publication of the association newsletter at least three times yearly. Solicits articles and information of interest to the membership.
- CoP/Communications Committee – Coordinates the maintenance of the IHIMA and IHIMA Board Communities of Practice websites and the IHIMA website.
- Recruitment/Marketing – Promotes profession to potential students by working with colleges, high schools, career fairs and other methods of recruitment, assists with recognition of board, members, students, speakers and special guests at annual meeting. Coordinates the Distinguished Member Award. Coordinates HI&T Week Proclamation signing with Governor’s Office.
- Legislative – Serves as contact person for IHIMA on issues of legal importance to membership, coordinates legal handbook update and sales, assists in developing IHIMA’s position on legislative issues that affect the HIM profession.
- Education – Promotes student development, reports on educational program activity, coordinates credential review workshop, communicates HIM program content requirements, reports on Assembly on Education activity.
- IHA – Informs members of activity of the Iowa Hospital Association and their activity as it relates to areas of concern for the membership. Serves as a resource person for the membership.
- Society of Clinical Coding – Reports on activity in the Coding Society. Serves as state Roundtable Coordinator. Is an advocate for adherence to coding policy and procedures with third party payors in relationship to LMRPs and NCDs.
- Long Term Care – Reports and informs on issues of importance that affect long-term care and health information in that arena. Keeps the Board aware of changes in prospective payment issues and other regulatory guidelines in long-term care.
- IFMC – Reports on quality improvement projects, PEPP and other initiatives that affect the membership. Is a resource person to the Board and members on peer review activity.
- APC – Informs and educates the Board on the outpatient prospective payment system. Represents the association in activities related to APCs.
- Ambulatory Care Section – Reports on activity in the ACS section of AHIMA. Informs and educates the Board on new developments.